PrepStation
For catering finance & ops
Get paid on your brand Your Stripe account. Your money. Your control.
Card payments run on Stripe Connect, tied to your catering quotes, storefront checkouts, and back-office charges, so clients pay you directly while you stay in charge of payouts, disputes, and the ledger.
No credit card required · You own the Stripe account · Cancel anytime
INV202607-0042
Riverside Holdings · Order SO202607-0042
Due Jul 18, 2026
- Total
- $1,677.00
- Paid
- $500.00
- Balance due
- $1,177.00
Payment History
-
Sale
Card · Visa ••4242
Succeeded
Jul 3, 2:14 PM
$500.00
-
Authorization
Card · Visa ••4242
Requires capture
Jul 3, 2:12 PM
$1,177.00
Why PrepStation payments and AR
01
Collect without the chase
Deposits, card holds, and storefront checkout land cash when the booking happens—not weeks after the event.
02
Stay in control of the money
You create your own Stripe account. Payouts, bank details, and disputes stay under your name.
03
Reconcile one AR hub
Invoices, card charges, cash, checks, bank transfers, and credit notes live with the sales order—not five side spreadsheets.
No credit card for the live demo
Sample invoices, deposits, and payments
Cancel anytime
Unpaid invoices are volume you already cooked. Catering cash flow belongs on the same record as the order.
When deposits live in email, card holds live in a POS, and house accounts live in a binder, you lose the week after every big event chasing money you already earned.
Grow catering
Your clients pay you. Stripe is the rail. PrepStation is the ops stack that ties the charge to the ticket.
Stripe Connect
You create the Stripe account. You stay in charge.
Card payments run on Stripe Connect. Onboarding is hosted by Stripe so bank details, tax info, and payouts stay under your business—not locked inside a black-box marketplace balance.
- Charge customers on your brand via Stripe Connect
- Finish Stripe’s secure onboarding and manage the dashboard yourself
- Take deposits, captures, voids, and refunds without retyping the order
Card payments settle through your connected account. PrepStation may take a platform application fee on tenant card charges—your customers still pay you.
Payments & Invoicing
Accept customer payments via Stripe
Stripe connected
Card payments are enabled. Payouts go to your bank through Stripe.
- Default invoice grouping
- One invoice per order (combined)
- Order override: combined, per delivery day, or per delivery slot
Automatically email payment receipts
Send after a card payment is captured or an offline payment is recorded.
Customer Invoices
Accounts receivable across all sales orders
| Invoice | Customer | Status | Total | Balance |
|---|---|---|---|---|
|
INV202607-0042 Jul 3, 2026 |
Riverside Holdings SO202607-0042 |
Partially Paid | $1,677.00 | $1,177.00 |
|
INV202607-0038 Jul 1, 2026 |
Harborview Events SO202607-0038 |
Issued | $4,860.00 | $4,860.00 |
|
INV202606-0097 Jun 28, 2026 |
Northline Corp AP SO202606-0097 |
Paid | $2,140.00 | $0.00 |
|
INV202606-0084 Jun 24, 2026 |
City Hall Catering SO202606-0084 |
Superseded | $980.00 | $0.00 |
AR hub
Every invoice and payment in one financial view
Stop hunting balances across email threads and PDF folders. Open invoices, partial deposits, and paid tickets roll up next to the sales order the kitchen already runs.
- Account-wide customer invoices and payment transactions
- Offline cash, check, bank transfer, and other payments beside card history
- Credit notes for overpayments and service issues
See deposits, captures, and house accounts on the same ticket as the kitchen.
Card lifecycle
Hold at booking. Capture when you deliver.
Protect high-value catering without charging too early. Take deposits for cash flow, authorize the rest, capture after the last drop—or take the card by phone as a mail order/telephone order (MOTO) charge when the planner calls.
Payments
Order SO202607-0042
Order payment status
Deposit Paid
Take payment methods
- Card
- Cash
- Check
- Bank transfer
- Other
-
Authorization
Card · Visa ••4242
Requires capture
$1,177.00
-
Capture
Card · Visa ••4242
Succeeded
$1,177.00
-
Sale
Check · #1048
Succeeded
$500.00
-
Refund
Card · Visa ••4242
Succeeded
$75.00
-
Void
Card authorization
Succeeded
$320.00
Corporate & AP
House accounts, Net terms, and invoices AP will accept
Institutional and corporate caterers need more than “pay now.” Bill the house after the event, enforce credit limits, and split invoices the way AP asks—without rebuilding the ticket.
- Due now or on-account payment terms on every order
- House account statements with credit-limit warnings
- One bill, per-day, or per-delivery invoice grouping
- Cancellation fee invoices and credit notes when plans change
Pairs with sales orders & quotes and your branded storefront checkout.
Before
Chase the balance in three tools
- Deposit in Square · balance in email PDF
- House account in a spreadsheet
- Refund guesswork after the event
With PrepStation
One order · one AR trail · your Stripe
- Deposit, hold, capture, or Net 30 on the ticket
- Invoice split the way AP wants it
- Credit notes and cancellation fees on the same record
Cash after the event
Payments that keep catering growth funded
When clients pay you through Stripe on your brand, bigger weeks do not mean bigger collections chaos.
Payments that close the catering loop
Quotes become money on sales orders. Clients pay at checkout on your online storefront. See pricing for plans that unlock payments.
Who owes you? Ask Roux.
Roux reads each order's money: what's invoiced, paid and still due. He opens house accounts and sets their terms, and builds reports across invoices and payments, saved for next time.
Try asking Roux
- “Open invoices over 30 days, biggest first”
- “What does Harbor Tech owe us?”
- “Open a house account for Northwind Legal, net 30”
- “Payments by method last month”
Roux proposes, you approve. Nothing saves until you do, and he only works in the apps you have turned on.
AI Tool
Using Report Builder (running)
- Customer invoices, unpaid
- Over 30 days past due
- Sorted by balance
Roux
Three customers are over 30 days. Harbor Tech is the biggest, from the October gala. Save this as a report?
Past due over 30 days
- Harbor Tech $4,820
- Lark Studio $1,260
- Pinecrest $740
Questions catering teams ask about payments
Straight answers about Stripe Connect, AR, deposits, and who controls the money.
Whose Stripe account receives the money?
Yours. PrepStation uses Stripe Connect so you create and own your Stripe account. Customer card payments settle to you—not into a PrepStation wallet you have to withdraw from.
Is Stripe required?
Yes, for card payments. Card payments run on Stripe Connect, whether the client pays on your storefront, from a quote link, or by phone. Cash, checks, and wires are recorded in the same AR history without Stripe.
Can we authorize a card at booking and capture later?
Yes. Hold funds when the client accepts the quote, then capture after delivery. Void or refund when plans change—without rebuilding the invoice in a spreadsheet.
Do house accounts and Net terms work?
Yes. Trusted corporate clients can order on account with credit limits and statement-style invoices. Over-limit warnings surface before you confirm the order.
Can one event become more than one invoice?
Yes. Invoice as one combined bill, per delivery day, or per delivery slot—so AP gets the split they need without retyping line items.
Can clients ask questions about an invoice?
Yes. Messages from a customer invoice attach to the parent sales order, so superseding a bill does not orphan the thread. The back office gets an instant in-app notification when they reply.
Is this PrepStation subscription billing?
No. This page is about charging your catering customers (tenant AR). What you pay PrepStation for the software is separate subscription billing.
Do I need a credit card for the live demo?
No. The live demo does not require a credit card. Explore sample invoices and payment flows—cancel anytime.
PrepStation
Charge clients. Keep control. Fund the next week.
Connect your Stripe account, collect deposits and balances on your brand, and reconcile AR on the same record the kitchen runs.
No credit card required · You own the Stripe account · Cancel anytime