PrepStation
For commissary & multi-unit
Move stock between kitchens Approve, ship, and receive with a paper trail
PrepStation runs transfer orders from commissary to satellites—and back—so multi-unit catering knows what left the truck and what landed on the shelf.
No credit card required · Incoming & outgoing filters · Cancel anytime
Looking for the full commissary story? Commissary kitchens solution.
TO-2026-0142
Central Kitchen → LA Kitchen
Normal priority
Requested by
Maya Chen
Requested date
Jul 17
Expected delivery
Jul 18 · 8:00 AM
Direction
Outgoing
Herb chicken
Grain salad
Chocolate tart
Items
3
Value
$623.00
Completion
0/3 received
Why use commissary transfers
01
Produce once, supply many
Commissary prep becomes satellite stock without rebuilding orders in a group chat.
02
Accountability on every hop
Approve before it leaves, ship with documents, receive at the destination kitchen.
03
See direction per location
Incoming and outgoing filters keep each kitchen focused on what it owes or expects.
No credit card for the live demo
Sample multi-location transfers
Cancel anytime
A text that “the van left” is not a transfer. Multi-unit kitchens need approve, ship, and receive—not hope.
When commissary produces and satellites sell, missing paperwork turns into mystery shortages and finger-pointing on the dock.
Take the commissary seriously
Inter-location stock is a controlled handoff. Treat it like purchasing—with a document the truck can carry.
Per-location views
Incoming and outgoing in one list
Commissary staff focus on what is leaving. Satellite kitchens focus on what is arriving. Priority badges flag urgent pulls without burying the rest of the day.
- Route shown as source → destination on every card
- Estimated value and item counts for planning the truck
- Stats for in-transit, pending action, and completed
LA Kitchen · Incoming
Transfers arriving from commissary
-
TO202607-0003
Commissary → LA Kitchen
Shipped4 items · $312.80
-
TO202607-0006
Commissary → LA Kitchen
Approved2 items · $188.40
Submit, approve, ship, and receive a commissary transfer in the live demo.
TO202607-0004
Commissary Kitchen → Westside Kitchen
- Submit For Approval
- Approve Approved
- Ship Next action
- Receive After shipment
Documents & purchasing
Paperwork for the truck, not a screenshot
Print transfer documents for the run, and receive what actually came off the truck, even when it arrives in stages.
- Shared recipe libraries across locations; inventory stays local
- Partial receive when the truck delivers in stages
Restock from the hub
Pull from your commissary before you pay a vendor
When a satellite builds its order, the same purchase cart splits into vendor orders and a transfer from the hub. Food you already made stays in your system instead of being bought twice, and the margin on every catering order holds.
- Vendor and commissary lines in one cart
- The hub line becomes a transfer that goes through approval
- Outside vendors get purchase orders as usual
Westside kitchen · Purchase cart
2 sourcesTransfer · Central Commissary
Needs approval- Braised short rib, 4 hotel pans$186.40
- Chimichurri, 2 qt$14.20
Purchase order · Valley Produce
Draft- Baby arugula, 3 cases$62.85
- Lemons, 1 case$38.00
Hub to satellite
One commissary, many kitchens, one record
Keep shelf truth with inventory and receiving at every location that receives the truck.
Built for multi-kitchen catering
Restock from vendors with purchasing and vendors. Cost shared recipes with recipe costing. See pricing for plans.
Send stock to the stores by saying what goes where.
Roux checks what you have to send and drafts the transfer to another location, then moves it through approval, shipping and receiving. Ask what's in transit and what came up short.
Try asking Roux
- “Send 20 qt of tikka sauce to Westside”
- “What's in transit to Downtown?”
- “Ship the Westside transfer”
- “Receive today's transfer from the commissary”
Roux proposes, you approve. Nothing saves until you do, and he only works in the apps you have turned on.
AI Tool
Using Transfers (drafting)
- Both in stock at the commissary
- Destination: Westside
- Ships tomorrow
Roux
Draft transfer to Westside: 20 qt tikka sauce and 10 pans short ribs, shipping tomorrow.
Changes waiting for your approval
- Create transfer to Westside, 2 lines Leave out
Questions commissary teams ask
Straight answers about transfers, filters, and receiving between kitchens.
What is a commissary transfer in PrepStation?
A transfer order moves inventory between locations—typically commissary production to satellite kitchens—with accountability at every step.
What is the transfer workflow?
Draft → pending approval → approved → shipped → partially received → received. Managers can cancel when a move should not go out.
Can we filter incoming vs outgoing transfers?
Yes. Each location can view All, Outgoing, or Incoming transfers so the commissary and satellites see the correct direction of work.
Do transfers print paperwork for the truck?
Yes. Transfer documents are printable so drivers and receiving staff share the same item list and quantities.
Can we receive only part of a transfer?
Yes. Partial receives are supported so a truck can deliver some lines now and the rest later without closing the whole order early.
How do transfers connect to purchasing?
In purchase mode, staff can order from external vendors or pull commissary transfer-eligible items in one mobile workflow when stock should come from another kitchen.
Is commissary available on every plan?
Commissary transfers are a paid feature. See pricing for which plans unlock inter-location transfer orders.
PrepStation
Move product across every kitchen you run
Approve the transfer, ship with documents, and receive at the satellite—so commissary production becomes on-hand stock with a trail.
No credit card required · Cancel anytime