Prep Station
For full-service catering teams
Run the event from one BEO Kitchen, FOH, and sales stay on the same order
Prep Station turns the confirmed catering order into a printable Banquet Event Order with the timeline, menu, staffing, and service details each team needs.
No credit card required · Three BEO variants · Cancel anytime
Banquet Event Order
Riverside Foundation Gala · Saturday, September 19
Guests
180
Service
6:30 PM
Ready by
5:45 PM
Venue
Grand Hall
Run of show
- 3:30 PM Load-in and room setup Setup crew
- 5:00 PM Passed appetizers staged Kitchen
- 5:45 PM FOH briefing and doors ready Captain
- 6:30 PM Dinner service begins FOH
Event team
- Captain Maya C. 3:00–10:00
- Chef Andre P. 2:00–9:00
- Servers 8 assigned 4:30–10:00
- Driver Luis R. 2:30–5:00
Why build Banquet Event Orders in Prep Station
01
Stop rebuilding the event
The quote, confirmed order, timeline, roster, and BEO stay on one operational record.
02
Give each team its view
Print a full, kitchen, or FOH version without maintaining three different event files.
03
Send changes downstream
Confirmed quantities and ready-by times flow into production without another round of data entry.
No credit card for the live demo
Print full, kitchen, and FOH variants
Cancel anytime
The sale changed. The banquet packet did not.
Separate spreadsheets and PDFs drift as headcount, menus, staffing, and service timing change. The team discovers the mismatch during prep or on the floor.
Take the event seriously
The BEO should be the current event plan, not a document someone remembers to rebuild before service.
One event, three documents
Print the detail each team needs
Kitchen does not need every room note. FOH does not need every recipe quantity. Choose a full, kitchen, or front-of-house BEO from the same event record.
- Kitchen variant centers menu lines, quantities, and ready-by details
- FOH variant centers timeline, setup, service, and staffing
- Full variant keeps the complete event plan together
Print BEO · Riverside Foundation Gala
Choose the audience for this document
Full BEO
Complete event plan for managers and captains
- Event summary
- Menu & quantities
- Run of show
- Staffing roster
- Service notes
- Addresses
Open a confirmed event and compare all three BEO variants in the live demo.
Saturday run of show
Grand Hall · 180 guests
- 2:30 PM Rental delivery Setup lead Complete
- 3:30 PM Load-in and room setup Setup crew In progress
- 5:00 PM Appetizers staged Kitchen lead Upcoming
- 5:45 PM Staff briefing Event captain Upcoming
- 6:30 PM Dinner service FOH lead Upcoming
Run of show
Put a name next to every moment
Build the event day minute by minute, from load-in through breakdown. Assign responsibility so the captain, kitchen, drivers, and setup crew know who owns the handoff.
- Timeline activities stay organized by event day
- Captains, servers, chefs, drivers, and setup crew with shift windows
- Multi-day events keep each day’s plan on one order
One confirmed record
Change the order, not five copies
Keep the event connected from quote through service. Post-confirmation edits, production demand, ready-by times, staffing, and the BEO all point back to the sales order.
-
01
Quote
Guest count, menus, pricing, terms, and service days.
-
02
Confirm
The accepted order becomes the operational source of truth.
-
03
Plan
Add timeline activities, staff roles, shifts, and internal notes.
-
04
Run
Print the right BEO and send confirmed demand to production.
Before the doors open
Brief the team from the event you actually sold
Sales, kitchen, and floor staff work from the same guest count, service plan, timeline, and notes before the first guest arrives.
The BEO starts before the print button
Build the commercial details in sales orders and quotes, send confirmed demand into meal and production planning, or see the broader workflow for full-service caterers. See pricing for plans.
Questions catering teams ask about BEOs
Straight answers about variants, timelines, staffing, changes, and production.
What is a Banquet Event Order in Prep Station?
A Banquet Event Order is a printable run-of-show generated from the catering sales order. It brings event details, service timing, menu lines, notes, and assigned staff into one document for execution.
Can kitchen and front-of-house print different BEOs?
Yes. Prep Station provides kitchen, front-of-house, and full BEO variants. Each team gets the details it needs without maintaining separate event files.
Does the BEO include a run-of-show?
Yes. Each event day can include a minute-by-minute timeline with a responsible person for every activity.
Can we assign staff to the event?
Yes. Assign captains, servers, chefs, drivers, and setup crew by event day, including shift windows. The roster stays with the order and appears in the event plan.
What happens when the confirmed order changes?
The BEO reads the same sales order that sales and operations use. Update quantities, service details, days, or notes on that record, then print the current event plan instead of reconciling a separate document.
Can one BEO cover a multi-day event?
Yes. One sales order can hold multiple event days, service times, menus, ready-by times, and subtotals so a conference or wedding weekend stays together.
Does the same order feed kitchen production?
Yes. Confirmed order demand flows into production, including per-service ready-by times, so the kitchen prepares from the same event record used for the BEO.
Prep Station
Give the whole event one source of truth
Build the timeline, assign the team, and print full, kitchen, or FOH BEOs from the confirmed catering order.
No credit card required · Cancel anytime