PrepStation
For full-service catering teams
Run the event from one BEO Kitchen, FOH, and sales stay on the same order
PrepStation turns the confirmed catering order into a printable Banquet Event Order with the timeline, menu, staffing, and service details each team needs.
No credit card required · Three BEO variants · Cancel anytime
PrepStation
Banquet Event Order
Grand Hall · Central Kitchen
SO202609-0194
Banquet Event Order
Generated Sep 14, 2026
Customer
Riverside Foundation
Tel: 555-0100
Deliver to
Grand Hall
200 Event Ave
- Event dates
- Sep 19, 2026
- Guests
- 180
- Client PO
- PO-441
- Salesperson
- Alex Sales
- Fulfillment
- Delivery
Use the freight elevator · Load in at dock B
Contains: Dairy, Wheat
Service days
Saturday, September 19 · 6:30 PM
Kitchen ready by 5:45 PM
Run of show
| Time | Activity | Responsible |
|---|---|---|
| 3:30 PM | Load-in and room setup | Setup crew |
| 5:00 PM | Passed appetizers staged | Kitchen |
| 5:45 PM | FOH briefing and doors ready | Captain |
| 6:30 PM | Dinner service begins | FOH |
Menu
+ Extra sauce
Nut-free plating for table 4
Rentals
Staffing
1 captain · 1 chef · 8 servers · 1 driver
Why build Banquet Event Orders in PrepStation
01
Stop rebuilding the event
The quote, confirmed order, timeline, roster, and BEO stay on one operational record.
02
Give each team its view
Print a full, kitchen, or FOH version without maintaining three different event files.
03
Send changes downstream
Confirmed quantities and ready-by times flow into production without another round of data entry.
No credit card for the live demo
Print full, kitchen, and FOH variants
Cancel anytime
The sale changed. The banquet packet did not.
Separate spreadsheets and PDFs drift as headcount, menus, staffing, and service timing change. The team discovers the mismatch during prep or on the floor.
Take the event seriously
The BEO should be the current event plan, not a document someone remembers to rebuild before service.
One event, three documents
Print the detail each team needs
Kitchen does not need every room note. FOH does not need every recipe quantity. Choose a full, kitchen, or front-of-house BEO from the same event record.
- Kitchen variant centers menu lines, quantities, and ready-by details
- FOH variant centers timeline, setup, service, and staffing
- Full variant keeps the complete event plan together
SO202609-0194 · Riverside Foundation Gala
Banquet Event Order
Full
Snapshot · schedule · menu · staffing · pricing
Kitchen
Snapshot · schedule · menu · prep · instructions
Front of house
Snapshot · schedule · staffing
Open a confirmed event and compare all three BEO variants in the live demo.
Saturday, September 19
Event timeline · Grand Hall
| Start | End | Activity | Responsible | Notes |
|---|---|---|---|---|
| 2:30 PM | 3:00 PM | Rental delivery | Setup lead | Loading dock B |
| 3:30 PM | 4:45 PM | Load-in and room setup | Setup crew | Grand Hall |
| 5:00 PM | 5:30 PM | Passed appetizers staged | Kitchen | Cold holding |
| 5:45 PM | 6:00 PM | FOH briefing | Captain | Service entrance |
| 6:30 PM | 8:00 PM | Dinner service | FOH | Three courses |
Run of show
Put a name next to every moment
Build the event day minute by minute, from load-in through breakdown. Assign responsibility so the captain, kitchen, drivers, and setup crew know who owns the handoff.
- Timeline activities stay organized by event day
- Captains, servers, chefs, drivers, and setup crew with shift windows
- Multi-day events keep each day’s plan on one order
One confirmed record
Change the order, not five copies
Keep the event connected from quote through service. Post-confirmation edits, production demand, ready-by times, staffing, and the BEO all point back to the sales order.
Five copies
- Event sheet, kitchen copy, and FOH copy saved as separate files
- A headcount change gets retyped into every one of them
- Staff list and timing live in a group chat
One sales order
- Edit quantities, days, or notes after the client confirms
- Production demand and ready-by times follow the same order
- Print the current kitchen, FOH, or full BEO in one click
Before the doors open
Brief the team from the event you actually sold
Sales, kitchen, and floor staff work from the same guest count, service plan, timeline, and notes before the first guest arrives.
The BEO starts before the print button
Whether the client accepted a self-serve quote from your online storefront or booked a three-day conference by phone, the BEO prints from that same order. Build the commercial details in sales orders and quotes, send confirmed demand into meal and production planning, or see the broader workflow for full-service caterers. See pricing for plans.
Talk through the night. Roux fills in the BEO.
Tell him the timeline and who's working and he writes the run-of-show and the staff roster for each event day. Paste the guest list and he seats it. He books rentals and rooms that are free for the event window, and draws the floor plan from a description of the room.
Try asking Roux
- “Doors at 5:30, dinner at 7, toasts at 8”
- “Staff 2 bartenders and 6 servers”
- “Seat the Okafors together at table 4”
- “Add 120 chiavari chairs and 15 rounds”
Roux proposes, you approve. Nothing saves until you do, and he only works in the apps you have turned on.
AI Tool
Using BEO (writing)
- Saturday's run-of-show, 4 moments
- 8 staff, 4 PM to 11 PM
- Checked against the BEO copies
Roux
The Okafor wedding BEO now has the run-of-show and 8 staff for Saturday. It saves when you approve.
Changes waiting for your approval
- Run-of-show: 4 moments, 5:30 PM to 10:30 PM Leave out
- Staff roster: 2 bartenders, 6 servers Leave out
Questions catering teams ask about BEOs
Straight answers about variants, timelines, staffing, changes, and production.
What is a Banquet Event Order in PrepStation?
A Banquet Event Order is a printable run-of-show generated from the catering sales order. It brings event details, service timing, menu lines, notes, and assigned staff into one document for execution.
Can kitchen and front-of-house print different BEOs?
Yes. PrepStation provides kitchen, front-of-house, and full BEO variants. Each team gets the details it needs without maintaining separate event files.
Does the BEO include a run-of-show?
Yes. Each event day can include a minute-by-minute timeline with a responsible person for every activity.
Can we assign staff to the event?
Yes. Assign captains, servers, chefs, drivers, and setup crew by event day, including shift windows. The roster stays with the order and appears in the event plan.
What happens when the confirmed order changes?
The BEO reads the same sales order that sales and operations use. Update quantities, service details, days, or notes on that record, then print the current event plan instead of reconciling a separate document.
Can one BEO cover a multi-day event?
Yes. One sales order can hold multiple event days, service times, menus, ready-by times, and subtotals so a conference or wedding weekend stays together.
Does the same order feed kitchen production?
Yes. Confirmed order demand flows into production, including per-service ready-by times, so the kitchen prepares from the same event record used for the BEO.
PrepStation
Give the whole event one source of truth
Build the timeline, assign the team, and print full, kitchen, or FOH BEOs from the confirmed catering order.
No credit card required · Cancel anytime