Team Discussions

Collaborate with your team using comments, mentions, and reactions. Discuss recipes, coordinate on ingredients, plan menus, and keep everyone informed—all within PrepStation.

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Overview

Team discussions let you communicate without leaving PrepStation:

• Comments — Add notes and questions to any item
• Mentions — Tag team members to get their attention
• Reactions — Quick responses with emoji reactions
• Notifications — Get alerted when you're mentioned or someone replies

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Where You Can Comment

Add comments to these items:

Included in Free Plan

Item	Use Cases
Recipes	Recipe feedback, modification suggestions, cooking tips
Ingredients	Sourcing notes, quality issues, substitution ideas

Pro Plan Features

Item	Use Cases
Menus	Menu planning discussions, pricing feedback
Menu Items	Item-specific notes, presentation ideas
Meal Plans	Planning coordination, schedule changes
Vendors	Vendor feedback, order issues, contact notes
Invoices	Invoice questions, discrepancy notes
Purchase Orders	Order updates, delivery coordination
Inventory Items	Stock notes, storage instructions
Production Plans	Production coordination, task assignments
Storage Locations	Organization notes, cleaning schedules

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Adding Comments

Opening the Discussion Panel

1. Navigate to any commentable item (recipe, ingredient, etc.)
2. Click the Comments button or speech bubble icon
3. The discussion panel opens on the side

Writing a Comment

1. Click in the text field
2. Type your message
3. Use the formatting toolbar for rich text (bold, lists, links)
4. Click Send or press Enter

Replying to Comments

1. Find the comment you want to reply to
2. Click Reply
3. Type your response
4. Click Send

Replies appear nested under the original comment.

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Mentioning Team Members

Get someone's attention by mentioning them in your comment.

How to Mention

1. Type @ in your comment
2. Start typing the person's name
3. Select from the dropdown that appears
4. Their name appears as a highlighted mention

Example:

@Sarah can you review this recipe before we add it to the menu?

What Happens When You Mention Someone

• They receive a notification immediately
• The notification shows in their navbar
• They can click to jump directly to your comment

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Reactions

React to comments with emoji instead of writing a response.

Available Reactions

Emoji	Meaning
👍	Agree / Looks good
❤️	Love it
😄	Funny / Makes me happy
🎉	Celebration / Great job
🤔	Thinking about it / Not sure
👎	Disagree / Needs work

Adding a Reaction

1. Hover over a comment
2. Click the reaction button (smiley face)
3. Select an emoji
4. Your reaction appears on the comment

Changing Your Reaction

• Click a different emoji to change your reaction
• Click your current reaction again to remove it

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Notifications

Stay informed about discussions that involve you.

You'll Be Notified When

Event	Notification
Mentioned	"{Name} mentioned you in a comment on {Item}"
Reply	"{Name} replied to your comment on {Item}"
Reaction	"{Name} reacted 👍 to your comment on {Item}"

Viewing Notifications

1. Click the bell icon in the navbar
2. See your recent notifications
3. Click any notification to jump to that comment

Real-Time Updates

Notifications appear instantly—no need to refresh the page.

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Editing and Deleting Comments

Editing Your Comments

1. Find your comment
2. Click the Edit button (pencil icon)
3. Make your changes
4. Click Save

Edited comments show "edited" to indicate they were modified.

Deleting Comments

1. Find your comment
2. Click the Delete button (trash icon)
3. Confirm deletion

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Discussion Best Practices

Keep It Organized

• Comment on the relevant item (recipe questions on the recipe, not on an ingredient)
• Use replies to keep conversations threaded
• Use reactions for quick acknowledgments instead of "OK" comments

Be Clear

• Mention specific people when you need their input
• Include context in your comment
• Ask clear questions

Stay Professional

• Keep discussions focused on work
• Be constructive with feedback
• Use reactions appropriately

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Common Workflows

Recipe Review

1. Chef creates a new recipe
2. Adds a comment: "@Manager please review pricing for this dish"
3. Manager reviews and replies with feedback
4. Chef makes adjustments
5. Manager reacts 👍 to approve

Vendor Issues

1. Team member notices a quality issue
2. Comments on the vendor: "Last delivery had damaged cases. @Purchasing please follow up."
3. Purchasing team member is notified
4. Replies with update: "Contacted vendor, credit issued. @Finance please note on next invoice."

Production Coordination

1. Kitchen manager comments on production plan: "@LineCooks prep for tomorrow starts at 6am. Prioritize sauces."
2. Team members receive notification
3. Someone replies with a question about quantities
4. Manager clarifies in another reply

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Common Questions

Q: Who can see my comments?
A: All team members in your account can see comments on items they have access to.

Q: Can I comment on archived items?
A: Yes, but consider whether it's still relevant. Comments on archived items may not get responses.

Q: How do I find all my mentions?
A: Click on your mentions in notifications, or check the mentions section in your profile.

Q: Can I turn off notifications?
A: Notification preferences can be managed in your account settings.

Q: Are comments included in exports?
A: Comments are not included in PDF exports or printed documents.

Q: Can I attach files to comments?
A: Currently, comments support rich text but not file attachments. Describe the issue or paste relevant information.

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Next Steps

• Creating Recipes — Add recipes for your team to discuss
• Building Menus — Collaborate on menu planning
• Production Planning — Coordinate production with your team