Waste Logs
Waste logs record food that's thrown out, such as spoiled produce, expired dairy, or a dropped sheet pan, so your stock levels and food cost reflect what really happened.
Waste Logs Overview
What it is: A waste log is a recording session. Cooks add waste entries as they go, then submit the log for a manager to review. Stock is only reduced when the log is approved.
Why you'd use it:
- Keep stock levels accurate between counts
- See how much money is lost to waste, and why
- Give managers a chance to check entries before they change inventory
How it fits together:
Start Waste Log → Record entries → Submit for Review → Approve
↓
Stock reduced + waste cost recorded
Waste Log Statuses
| Status | What it means |
|---|---|
| In Progress | Entries are still being recorded |
| Pending Review | Submitted and waiting for a manager |
| Approved | Applied to inventory |
| Rejected | Not approved; inventory unchanged |
| Cancelled | Called off; entries not applied |
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Step-by-step instructions, screenshots and videos for every part of Prep Station are available to everyone on a Prep Station account.
Also in this guide
- Recording Waste
- Reviewing a Waste Log
- Undoing an Approved Waste Log
- Common Questions
- Next Steps
Last updated: November 14, 2026